Privacy

Privacy Notice

Last updated: 07/22/2026

This Privacy Notice explains how we process personal data when you visit our websites, contact us, use our services, book coaching sessions, join our expert community, work with us as a client, candidate, expert, coach, freelancer, interim manager or business partner, or communicate with us during a recruitment, coaching, consulting or placement process.

We process personal data in accordance with the General Data Protection Regulation (GDPR), where applicable, and the Swiss Federal Act on Data Protection (FADP/DSG).

1. Controller and contact

The controller responsible for the processing of personal data is:

SalesPro4U AG
Avenue du Midi 37
1700 Fribourg
Switzerland

Privacy contact:
Dr. Susette Germer
Email: expert@salespro4u.com

We have not appointed a separate Data Protection Officer.

Dr. Susette Germer is also the contact person for data protection requests from individuals located in the EU/EEA.

2. Who we are and what we do

SalesPro4U AG works internationally with experts, coaches, freelancers, interim managers, candidates and companies, especially in Photonics, MedTech, Deep Tech, Semiconductor and related high-tech markets.

We support companies with recruiting, expert placement, interim and freelance matching, consulting and coaching services. We also support young and experienced professionals with career development, coaching and access to suitable opportunities.

3. Personal data we process

Depending on your relationship with us, we may process the following categories of personal data.

Website visitors

We may process:

• IP address
• browser and device information
• date and time of access
• pages visited
• referrer URL
• cookie and consent settings
• analytics data where consent has been given
• technical security data

Contact persons, clients and business partners

We may process:

• name
• business contact details
• company, position and department
• communication content
• project, contract and invoice information
• meeting notes
• information required for vendor registration, client management and contractual performance

Experts, candidates, freelancers, interim managers and coaches

We may process:

• name and contact details
• CV information
• professional background
• education and qualifications
• skills, language skills and certifications
• location, relocation and remote-work preferences
• availability
• salary expectations, daily rates or project-rate expectations
• LinkedIn, Xing or other professional profile information
• interview notes and communication history
• coaching notes, where applicable
• profile summaries prepared by us
• matching information relating to role requirements
• placement and project history
• recordings, transcripts or summaries of meetings, only where recording or summarisation has been approved in advance

Special categories of personal data and sensitive information

We do not intentionally request special categories of personal data unless they are necessary for a specific recruitment, coaching, legal, contractual or placement-related purpose.

In individual cases, we may process sensitive information if you provide it to us voluntarily, if it is relevant to the specific process, or if processing is legally required or appropriate. This may include, for example:

• work permit or visa status
• nationality, where relevant for work authorisation or placement requirements
• health-related information or disability information, where voluntarily provided or legally relevant
• other information requiring special protection under applicable law

We process such information only where there is an appropriate legal basis, such as explicit consent, contractual necessity, legal obligation, legitimate interest where permitted, or another applicable legal basis under GDPR or Swiss FADP/DSG.

4. How we collect personal data

We collect personal data in different ways.

Directly from you

For example, when you:

• contact us by email, phone, contact form or WhatsApp
• send us your CV
• book a coaching session
• join our expert community
• participate in an interview, coaching session or meeting
• enter into a contract with us
• subscribe to future updates or marketing communication
• use our website or shop

From public and professional sources

We may also collect professional information from publicly available or professional sources, including:

• LinkedIn
• Xing
• company websites
• public professional profiles
• event or conference information
• referrals
• professional networks
• client recommendations
• publicly available industry information

Where we have not received your data directly from you, we use it only where there is a legitimate business, recruitment, coaching, networking or placement-related reason and where this is compatible with applicable law. We provide information about the processing at the latest when we first contact you, when disclosure to another recipient is envisaged, or within the legally required timeframe.

5. Purposes and legal bases of processing

We process personal data for the following purposes:

Under Swiss FADP/DSG, we process personal data in line with the principles of lawfulness, good faith, proportionality, purpose limitation, transparency, data security and accuracy. Where sensitive personal data or high-risk profiling would be involved, we apply the additional requirements of Swiss law, including express consent where required.

6. Contact by email, contact form, phone or WhatsApp

If you contact us, we process the information you provide in order to respond to your request, communicate with you, prepare or perform a contract, or follow up on a legitimate business or recruitment-related interest.

When you contact us by WhatsApp, we process your mobile phone number, name, message content and any information you send to us. WhatsApp is operated by Meta group companies. Use of WhatsApp is optional. If you do not want to use WhatsApp, you can contact us by email instead.

7. Contact form and Google reCAPTCHA

Our website uses a contact form. The form may be protected by Google reCAPTCHA in order to protect the website from spam, abuse and automated attacks.

When reCAPTCHA is loaded or used, technical information such as IP address, browser information, device information, user behaviour on the website and similar security-related information may be transmitted to Google. This processing is used for website security and abuse prevention.

Where required, reCAPTCHA is loaded only after consent or activation through the consent banner or placeholder.

8. Expert, candidate, freelancer and coach data

If you contact us as an expert, candidate, freelancer, interim manager or coach, or if we contact you based on professional information available through public or professional sources, we may process your personal data for recruitment, coaching, consulting, expert matching, interim placement, freelance matching and related communication.

This may include creating an internal profile based on your CV, LinkedIn/Xing profile, interview, email communication and professional preferences.

We currently store and manage such data using systems including:

• Excel
• Google Workspace / Google Drive
• monday.com as CRM and work management platform, with AI features disabled
• email and communication tools
• approved meeting recording or summarisation tools, where applicable and approved in advance

We use this information to understand your professional background, identify suitable opportunities, prepare candidate or expert profiles, communicate with you, support coaching processes, and connect you with potential client companies where appropriate.

9. Candidate approval before sharing with companies

We do not share your full CV, direct contact details or non-anonymised profile with a potential client company without your prior approval.

Where we prepare anonymised or short profiles for clients, we ask for written candidate or expert approval before sharing.

After your approval, we may share relevant information with potential client companies, including:

• short profile
• CV
• professional background
• skills and qualifications
• availability
• salary expectation or rate expectation
• location and remote-work preference
• LinkedIn or professional profile
• information relevant to the specific opportunity

We do not share raw AI output with clients. We also do not normally share internal interview notes or personal internal impressions with clients. External profiles, summaries and recommendations are reviewed and approved by SalesPro4U before being shared.

10. Client and company data

If you are a client, potential client, company contact, hiring manager, HR contact, vendor contact or business partner, we process your business contact data and communication data in order to:

• communicate with you
• prepare and perform contracts
• understand role requirements
• manage recruiting, coaching or consulting projects
• present suitable experts, candidates, freelancers or coaches
• maintain client and project records
• process invoices and payments
• fulfil legal and accounting obligations
• conduct appropriate B2B marketing where permitted

We may also process publicly available company information and information from professional networks such as LinkedIn or Xing in order to identify relevant business contacts and communicate about our services.

11. Coaching sessions, recordings and meeting summaries

For coaching sessions, candidate meetings, expert interviews or client meetings, we may use video meeting tools such as Zoom. We may also use approved tools such as Zoom AI features or Fathom for recording or summarisation, but only where recording or summarisation has been approved in advance by the participants.

Meeting recordings, transcripts or summaries may contain personal data. We review meeting summaries before using or sharing them. Where appropriate, reviewed summaries may be shared with the expert, candidate, coach or relevant SalesPro4U team members.

We do not use AI tools to analyse face, voice, emotion, facial expressions, biometric data or behaviour.

12. AI-supported tools and human review

We may use AI-supported tools for internal administrative, organisational and productivity-related support.

Approved AI-supported uses may include:

• drafting, improving and translating texts
• structuring information
• preparing candidate and company profile drafts
• summarising approved meetings
• drafting job descriptions and communications
• identifying missing information
• identifying factual overlaps or gaps between candidate information and role requirements
• supporting internal knowledge management

We currently approve tools such as ChatGPT, Gemini, Zoom AI features and Fathom only for approved purposes and under approved privacy and security settings. Additional AI tools may only be used after internal review and approval.

We do not upload full CVs to AI tools as part of our standard process. Where AI-supported tools are used, candidate-related information is manually selected, minimised and, where possible, pseudonymised before processing.

Sensitive personal data, confidential client data or unnecessary personal data must not be entered into cloud-based AI tools unless this has been reviewed and approved for the specific case and is legally appropriate.

13. No automated recruitment or placement decisions

SalesPro4U does not use AI to make fully automated recruitment, coaching, selection, rejection, ranking or placement decisions.

AI is not used to create:

• personality scores
• culture-fit scores
• behavioural conclusions
• performance predictions
• hidden candidate rankings
• automated recommendations on whether a candidate should be selected, rejected or presented to a client

AI-supported output is advisory only. It is not used as the sole or decisive basis for any candidate-related decision. Final candidate evaluations, client recommendations and placement decisions are made by qualified SalesPro4U personnel.

Candidates and clients do not receive raw AI output. External communication, candidate profiles, summaries and recommendations are reviewed, corrected where necessary and approved by SalesPro4U before being shared.

14. AI governance and AI literacy

We maintain internal rules for responsible AI use, including:

• an internal AI Tool Register
• approved and prohibited AI use cases
• data minimisation rules
• privacy and security checks
• human review requirements
• access controls
• candidate and client transparency rules
• review before introducing new AI tools or workflows

SalesPro4U provides AI literacy training to team members who use AI-supported tools. Training covers approved and prohibited AI use, data minimisation, confidentiality, human review, bias risks, hallucination risks, candidate transparency, GDPR, Swiss FADP/DSG and EU AI Act relevance.

If AI use were ever introduced for candidate assessment, candidate scoring, candidate ranking, profiling, behavioural or personality conclusions, performance predictions, automated recommendations, automated screening, automated rejection or decisions that materially influence recruitment or placement outcomes, the use case would require prior legal review and reclassification before implementation.

15. No emotion recognition, biometric analysis or synthetic candidate media

We do not use AI to analyse video, face, voice, emotion, facial expression, biometric data or behavioural signals.

We do not use AI-generated photos, avatars or synthetic videos for candidate or job application videos.

If this changes in the future, we will review the legal basis, transparency requirements and risk classification before implementation and update this Privacy Notice where required.

16. Newsletter and future updates

Our website may offer the option to register for newsletters or future updates. We currently do not regularly send a newsletter.

If you subscribe, we process your email address and, where provided, your name and subscription preferences. The legal basis is your consent. You can unsubscribe at any time using the unsubscribe option in the communication or by contacting us.

We do not currently use Mailchimp.

If we introduce a newsletter tool or provider in the future, we will update this Privacy Notice before using the tool.

17. Direct marketing

Where legally permitted, we may use business contact details for direct B2B communication about our services, events, expert opportunities, client services or similar business topics.

You can object to direct marketing at any time by contacting us at expert@salespro4u.com.

18. Website cookies and consent management

Our website uses cookies and similar technologies. Some cookies are technically necessary for the operation and security of the website. Other cookies, such as analytics cookies, are used only where legally permitted and, where required, based on your consent.

We use a consent management tool, currently Borlabs Cookie, to collect, manage and document cookie and service consents.

You can change or withdraw your consent at any time through the consent banner/settings on our website.

19. Google Analytics 4, Google Tag Manager and Google Advanced Consent Mode

We use Google Analytics 4 to understand how visitors use our website and to improve our online content, services and user experience. Google Analytics may process technical and usage information, such as pages visited, device and browser information, approximate location, referrer URL, interactions with the website and consent status.

Google Analytics is used only where legally permitted and, where required, based on your consent.

We also use Google Tag Manager to manage website tags. Google Tag Manager itself does not normally set cookies for analytics purposes, but it can trigger other tools that may process personal data depending on your consent settings.

We use Google Advanced Consent Mode. According to our current setup, limited consent-status and interaction signals may be sent to Google even where consent for analytics or marketing cookies has not been granted. These signals are used to respect consent choices, support measurement modelling and improve the technical functioning of consent-based services.

Where consent is required, analytics and marketing services are activated only in accordance with the choices made through our consent banner. You can change or withdraw your consent at any time through the cookie settings on our website.

20. Embedded media, videos and external content

Our website may embed or link to external content from third-party platforms. This may include, for example:

• YouTube videos
• social media content or links from Facebook, Instagram and TikTok
• podcast platforms
• other external media or content providers

If embedded content is blocked by a placeholder, consent banner or privacy layer, data is transmitted to the provider only after you actively unblock or consent to the content. If you click on external links to social media platforms, video platforms or podcast platforms, the respective provider processes your data under its own privacy terms.

When external content is loaded, the provider may process technical data such as your IP address, browser and device information, page URL, interaction data and, where you are logged into the provider’s platform, account-related information.

21. Fonts, translation tools, content delivery networks and technical third-party services

Our website may use technical third-party services to display fonts, provide website security, deliver content efficiently, translate content, prevent misuse or improve technical performance.

Such services may include, depending on the actual website configuration:

• web fonts, such as Google Fonts or Adobe Fonts
• translation tools, such as Google Translate
• content delivery networks or security services, such as Cloudflare or similar providers
• other technical service providers required for secure and efficient website operation

Where possible, we configure such services in a privacy-friendly way, for example by hosting fonts locally or loading external services only where they are technically necessary or consent has been given.

If such services are loaded from external servers, the provider may process technical information such as IP address, browser and device information, page URL, access time and security-related information. The legal basis is our legitimate interest in secure, stable and user-friendly website operation, unless consent is required by law.

22. Social media profiles and external platforms

We maintain profiles, pages or external links on platforms such as:

• LinkedIn
• Facebook
• Instagram
• TikTok
• YouTube
• X/Twitter
• Spotify
• Apple Podcasts

If you visit or interact with our profiles on those platforms, the platform provider may process your personal data independently. We receive only the information made available to us by the platform, such as messages, comments, reactions, follower information or aggregated analytics.

Please note that social media providers may process data for their own purposes, including analytics, advertising, personalisation and platform security. The privacy policies of the respective platforms apply.

23. Professional sourcing through LinkedIn, Xing and similar platforms

We may use LinkedIn Sales Navigator, LinkedIn, Xing and similar professional platforms to identify and contact relevant experts, candidates, freelancers, coaches, clients, business partners and company contacts.

The data processed may include:

• name
• business contact details
• employer
• position
• professional background
• public profile information
• communication content
• business relationship information

The purpose is professional networking, recruiting, expert matching, client communication and business development.

If you do not want us to process your professional data for these purposes, you can object at any time.

24. Webshop, coaching bookings and online payments

Coaching sessions and related services may be booked through our webshop at:

www.shop.salespro4u.com

When you use the webshop, we may process:

• name
• contact details
• booking details
• selected service
• payment status
• invoice details
• account or login data, if a customer account is created
• communication related to the booking

We may use external payment service providers offered in the checkout process. Payment data is usually processed directly by the payment provider. We normally receive only payment confirmation, payment status and transaction-related information required for our records.

The payment provider’s own privacy terms apply to the payment processing.

25. File transfer services

We may use secure file transfer services, such as WeTransfer or similar providers, where this is necessary to transfer large files such as videos, documents or other materials.

We use such services only where appropriate for the specific case. For sensitive documents such as CVs or candidate records, we prefer secure storage and transfer methods and apply data minimisation. If a file transfer service is used, the file, email address and download information may be processed by the provider.

26. Services not currently used

Based on our current setup, we do not currently use the following services for our website or candidate processes:

• Mailchimp
• Google Ads conversion tracking
• Meta Pixel
• LinkedIn Insight Tag
• Microsoft Ads / Bing Ads
• Google AdSense
• public website comments or public website reviews

If this changes in the future, we will update this Privacy Notice before or when such services are introduced.

27. Recipients and categories of recipients

We may share personal data with the following categories of recipients where necessary:

• authorised SalesPro4U team members
• HR experts, coaches, consultants or freelancers working with us under confidentiality obligations
• client companies, only where candidate/expert approval has been obtained where required
• IT, hosting and website providers
• Google Workspace / Google Drive
• Microsoft 365
• monday.com as CRM and work management provider, with AI features disabled
• email and communication service providers
• video meeting and approved meeting-summary providers
• approved AI-supported tools, under internal rules and safeguards
• payment service providers
• tax advisors, accountants, legal advisors and auditors
• public authorities, courts or regulators where legally required

We do not sell personal data.

28. International transfers

SalesPro4U AG is based in Switzerland and works internationally. Personal data may be processed in Switzerland, the EU/EEA and other countries, depending on the tools and providers used.

Some of our service providers may process data in countries outside Switzerland or the EU/EEA, including the United States.

Where personal data is transferred internationally, we apply appropriate safeguards where required, such as:

• adequacy decisions
• Swiss or EU Standard Contractual Clauses
• Data Privacy Framework certification, where applicable
• data processing agreements
• provider security and privacy documentation
• access restrictions
• data minimisation
• internal approval rules for sensitive or confidential information

29. Retention and deletion

We keep personal data only for as long as necessary for the purpose for which it was collected, unless longer retention is required by law, contract or legitimate legal interest.

Candidate, expert, freelancer and coach data

Candidate data, expert profiles, CVs and AI-supported notes are reviewed at least annually. Data is deleted or anonymised when it is no longer required for recruitment, coaching, legal or contractual purposes, unless the person has agreed to continued storage or a legal retention obligation applies.

Unsuccessful candidate or application data

Unsuccessful candidate or application data is reviewed at least annually and deleted or anonymised when it is no longer required, unless continued storage has been agreed or is legally justified.

Client and project data

Client data, project records and placement records are reviewed at least annually and deleted or anonymised when no longer required, unless continued storage is needed for contractual, legal, accounting, claim-management or legitimate business purposes.

Accounting and invoice records

Business, invoice and accounting records are retained in accordance with applicable statutory retention periods. In Switzerland, accounting records are generally retained for 10 years.

Website and consent data

Server logs, cookie consent records and analytics data are stored only for the period necessary for website operation, security, consent documentation, analytics and legal compliance.

30. Data security

We use appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.

These measures may include:

• access restrictions
• role-based access
• secure cloud storage
• encryption where appropriate
• confidentiality obligations
• review of access rights
• data minimisation
• deletion and anonymisation routines
• internal rules for AI-supported tools
• internal review of providers and privacy settings

Access to candidate, client and AI-supported processing records is limited to authorised SalesPro4U personnel and authorised support persons where necessary.

31. Your rights under GDPR

Where the GDPR applies, you may have the following rights:

• right of access
• right to rectification
• right to erasure
• right to restriction of processing
• right to data portability
• right to object to processing based on legitimate interests
• right to object to direct marketing
• right to withdraw consent at any time
• right not to be subject to a solely automated decision with legal or similarly significant effect, where applicable
• right to lodge a complaint with a competent data protection supervisory authority

Withdrawal of consent does not affect the lawfulness of processing based on consent before withdrawal.

32. Your rights under Swiss FADP/DSG

Where Swiss data protection law applies, you may have the right to:

• request information about whether we process personal data about you
• request access to your personal data
• request correction of incorrect data
• request deletion or destruction of personal data
• request restriction or objection where applicable
• request information about the source of the data, recipients and retention criteria
• request information about automated individual decisions, where applicable

As a rule, we respond to Swiss access requests within 30 days. If we cannot respond within this period, we will inform you about the delay and the expected response date.

You can contact us at:

expert@salespro4u.com

You may also contact the Swiss Federal Data Protection and Information Commissioner (FDPIC/EDÖB) or pursue available legal remedies where applicable.

33. Automated decision-making

We do not make solely automated decisions that produce legal effects or similarly significant effects for candidates, experts, coaches, clients or website users.

We do not make fully automated rejection, acceptance, recommendation or placement decisions.

If this changes in the future, we will update this Privacy Notice before introducing such processing and provide the information required by applicable law.

34. Updates to this Privacy Notice

We may update this Privacy Notice if our services, tools, systems, legal obligations or data processing activities change.

The latest version is available on our website.